Administrator to the Office of the President Operations
Stone Ridge, NY
Full Time
Administrative
Mid Level
SUNY Ulster Administrator- Office of the President Operations
Full-time, 35 hours per weekApplication Deadline: Open Until Filled
Priority Screening: March 14, 2025
Position Summary:
SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Administrator- Office of the President.Under the general direction of the Chief of Staff and Secretary to the Board of Trustees and in close coordination with the President, perform varied administrative support duties to the Office of the President; initiate and exercise good judgment and a high level of confidentiality and professionalism in all matters; accurately explain College policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.
Duties and Responsibilities:
- Coordinate and expedite completion of a variety of complex activities that relate to the business of the Office of the President; perform complex office assistance, project management and administrative detail work for assigned area.
- Process administrative details not requiring the immediate attention of the supervisor which may include, but is not limited to organizing and maintaining electronic calendars (Google Calendar) for the Chief of Staff and President, and opening and routing mail.
- Maintain a thorough working knowledge of office operations.
- Analyze situations confidentially, carefully and correctly and adopt an effective course of action; use diplomacy, tact, friendliness and poise.
- Compose, prepare, and distribute a variety of both paper and electronic documents including email, contracts, letters, on-line forms, statistical reports, final reports and purchase requisitions.
- Prepare bulk mailings for flyers, brochures and other materials for projects in assigned area.
- Build and maintain budget and special accounts spreadsheet and database programs as necessary.
- Set up and maintain files on projects of assigned area; coordinate and monitor special projects, assignments and activities.
- Greet and assist visitors and telephone callers; respond to questions; provide information as required; refer to appropriate sources as needed; resolve issues independently where appropriate and within scope of authority.
- Coordinate all aspects of pre-meeting/meeting logistics/preparation for the Office of the President, including room set-up diagrams, refreshments, supplies, materials, room configuration, set-up, breakdown, etc.; take/transcribe meeting/committee notes as assigned. * *Occasionally hours may include evening or weekend events/meetings as assigned.
- Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries related to functions of the Office of the President and the Board of Trustees; prepares, manages and maintains a master calendar of events and actions for the office.
- Support the Chief of Staff and Secretary to the Board with clerical support in drafting and compiling agendas and resolutions for Board meetings for review and approval by the Chief of Staff and the President, as well as event support/logistics and attending Board meetings to record proceedings.
- Ability to research and identify proposed changes to legislation and compile data.
- Support legislative and stakeholder meeting planning, coordination, and execution.
Other functions:
- Plan, train and supervise student aides and/or interns, as necessary.
- Serve on College committees as assigned.
- Perform other related duties as assigned.
- Occasionally hours may include evening or weekend events/meetings as assigned.
Minimum Qualifications:
- Associates Degree and a minimum of two years of administrative support experience in a complex office environment.
- Strong computer skills, including word processing and spreadsheet knowledge.
- Ability to work independently as well as collaboratively with students, faculty/staff, and members of the outside community.
- Detail oriented and strict confidentiality with excellent interpersonal skills.
- Proven ability to carry out oral and written instructions.
And
- Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.
Preferred Qualifications
- Bachelor’s degree.
- Five years or more experience in a complex office environment in higher education, education or related field.
- Proficient on Google Suite applications, experience with Ellucian BANNER
- Bilingual applicants are preferred.
Physical Effort/Work Environment:
Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.Salary:
An initial starting salary of $55,000 - $60,000 annually will be commensurate with education, training, and experience with an excellent benefits package. This position is contingent upon adequate funding.Additional Information
SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.In addition, Management Confidential employees receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.
Application Process:
The position is open until filled. However, to ensure consideration, application materials should be received by March 14, 2025 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.Applicants must submit the following materials to be considered for the position:
- Resume or CV
- Cover letter which discusses your qualifications and interest in the position
- Contact information for 3 professional references
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.
Conditions of Employment
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
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