Assistant to the Registrar

Stone Ridge, NY

Full Time

Administrative

Entry Level

Unit: OPAP
35 hours/week, 12 months/year
Application Deadline: Open Until Filled
Priority Screening: June 26, 2025

Position Summary:

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Assistant to the Registrar.

The Assistant to Registrar shall be responsible to the Registrar and assist in the maintenance and integrity of student academic records and registration procedures.

Duties and Responsibilities:

Assist in the development and review of all office procedures relating to student registration. Assist the Registrar in the orderly processing of all aspects of student records.
Collaborate with the Office of Information Technology in assessing and recommending technology and software improvements to enhance the service provided.
Train and supervise Civil Service personnel in the Registrar’s Office as well as new support staff who will be working with registration and student records.
Manage the final grading process of collecting, disseminating and recording grades to update official transcripts.
Assist Registrar in the process and certification of students for graduation; assist in the preparation of the student data file for SUNY system reporting.
Assist Registrar in the preparation of the budget.
Ensure adherence to all rules and regulations pertaining to the accuracy, integrity, privacy and security of student records.
Develop and manage office communication relating to academic activities and deadline dates during the academic semesters.
Assist the Registrar in developing, implementing and managing all special program registration activities for: Collegian, Hudson Link, Hudson Valley Education Consortiums and P-Tech programs, Cross Registration and Reverse Transfer.
Develop and manage an office schedule for retention and disposal of official records based on Federal guidelines and regulations.
Develop and manage banner forms necessary for student records and course scheduling.
Other duties as assigned.

Minimum Qualifications:

Associate’s degree
experience in an office environment, good organizational, written and oral skills. Commitment to providing high-quality customer service and working in a collaborative environment under tight deadlines.

And

Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications

Bachelor’s Degree and experience in higher education administration.

Salary:

An initial starting salary of $43,700 with an excellent benefits package. This position is contingent upon adequate funding.

Additional Information

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by June 26 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

Resume or CV
Cover letter which discusses your qualifications and interest in the position
Contact information for 3 professional references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster website for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

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